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Management Committee and Officers

7. Management Committee and Officers

 7.1 The Forum shall have a Management Committee made up of no less than 8 and no more than 14 members.

 7.2 The Management Committee shall include a chairperson, vice-chair, secretary and treasurer, these officers being elected each year at the AGM.

 7.3 No more than one officer shall be elected from any one household.

 7.4 The Chairperson shall chair general meetings and meetings of the management committee. In the absence of the chairperson, the vice chair or another management committee members shall take the chair.

 7.5 Election or removal of officers or management committee members can only be carried out by votes at the Annual General Meeting or at a Special Meeting called for that purpose. Officers shall serve for a term of 12 months, and can be re-elected for an unrestricted number of terms.

 7.6 Any vacancies on the committee occurring by resignation or otherwise can be filled by co-option of Forum members, pending the next General Meeting.

 7.7 The Management Committee may co-opt up to three individuals who do not live or work within the Forum area, where their expertise is considered to be beneficial to the work of the Forum. Such co-opted members shall not have voting rights.

 7.8 The Management Committee may establish sub-committees to carry out specific functions. All such sub-committees shall be chaired by a member of the management committee.

8. Business at Annual General Meetings

8.1 Business at Annual General Meetings shall include the following

  • a report on the activities of the Forum over the previous year
  • statement of accounts
  • nominations for elected officers
  • any amendments to the constitution
  • any resolutions put forward by members

8.2. Dates and times of General and Annual General Meetings shall be advertised on the Forum’s website, via the mailing lists of Station House Mews Area Forum, and on the OBCT & RCCG KLC public notice-board at least 21 days before the meeting.

9. Special General Meetings

 9.1 A Special General Meeting may be called by the Management Committee or if requested by 10% of the membership. Once summonsed, such a meeting shall be held within 21 days.

10. Decisions, Voting and Quorum

 10.1 Decisions at General Meetings, Special General Meetings and at the Annual General Meeting shall be by consensus, or by a simple majority vote. All members present shall be entitled to one vote. Where a show of hands is inconclusive, a ballot vote will be taken and those present may be required to provide evidence that they live or work within the Forum area.

 10.2 Decisions of General Meetings, Special General Meetings and of the AGM shall be binding on the Management Committee

 10.3 Amendments to the constitution shall require a two thirds majority. Details of proposed changes are required to be circulated to all Management Committee members 14 days before the date of the meeting at which they are to be considered.

 10.4 The quorum for a General Meeting, Special General Meeting or for an AGM shall be a minimum of 20 members present. The quorum for a management committee meeting shall be one third of its membership or 5 of its elected members, whichever is the greater.

 10.5 In the event of a tie in voting, the chair of the meeting shall have a casting vote. A casting vote shall not be used to amend the constitution.

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